Privacy Statement

What I do with your information, and what I don't.

You share personal things when you work with me: your cycle, your health, your history. This page explains, in plain language, what I collect, why, where it's stored, and how you stay in control of it.

Last updated September 2026 · Applies to maryarianne.com and all coaching services of Mary Arianne

1. What I do with your information, and what I don't.

I am. This website and all coaching services are run by me personally, as a sole trader.

Mary Arianne
Trading as Mary Arianne
Chamber of Commerce / business registration: 92719546

Established in: Wageningen
E-mail: hello@maryarianne.com

Under the General Data Protection Regulation (GDPR) I am the "controller" of your personal data. That means I decide what is collected and why, and I'm accountable for it.

2. What I collect

When you fill in a form on the website

Your first name and e-mail address (free tracker, newsletter, contact form)
The topic and message you write in the contact form

When you book a free call

Name, e-mail, time zone and anything you choose to write in the booking notes

When you become a client

Contact and billing details: full name, address, e-mail, phone number
Payment plan chosen and payment status (I don't see or store your card or bank details; my payment provider handles those)
Your intake questionnaire, session notes, charts and messages between us (see section 3)

Automatically

Basic technical data when you visit the site: IP address, browser, pages visited. See section 9 for cookies and analytics.

3. Health and cycle data

To coach you I need to know about your cycle, your symptoms, your contraception history and often your wider health. You share this in the intake questionnaire, in sessions, in charts and in messages between sessions.

I only process this data with your explicit consent. You give that consent when you sign the coaching agreement at the start of a programme, and you can withdraw it at any time by e-mailing me. If you withdraw, I stop processing and delete the data, except where I'm legally required to keep part of it (see section 6, How long I keep it).

Your health data is:

Used only to coach you. Never for marketing, never for profiling, never sold or shared with anyone for any other purpose.
Stored in the tools listed in section 4, and nowhere else. Not in my personal phone notes, not in unencrypted spreadsheets.
Never used in testimonials, examples or content without your separate, written permission for that specific use.

If you chart in the Read Your Body app and choose to share your charts with me, Read Your Body's own privacy policy also applies to what happens inside the app. I only see what you share.

4. Where your data is stored

I use a small number of tools to run my practice, and your data lives only in these:

Notion: coaching notes, protocols, client records
Gmail: e-mail communication
Google Drive: documents and files shared with or about clients
DocuSeal: signed agreements and consent forms
Whole Practice: intake forms and client onboarding
ConvertKit: newsletter and e-mail list management
Wix: website, bookings and payment processing

If you chart in the Read Your Body app and choose to share your charts with me, Read Your Body's own privacy policy also applies to what happens inside the app. I only see what you share.

5. Why I use your data, and on what legal basis

Replying to your message or booking: I use your name, e-mail, and message, based on legitimate interest (answering you).

Sending a free product and occasional e-mails: I use your first name and e-mail, based on your consent (you signed up; you can unsubscribe any time), and where relevant, contract and legal obligation (tax law).

Delivering coaching and the birth control programme: I use your contact details, intake, notes, charts, and messages, based on our coaching agreement (contract) plus your explicit consent for health data.

Invoicing and payments: I use your name, address, payment plan, and invoices, based on contract and legal obligation (tax law).

Keeping the website running and secure: I use technical data, based on legitimate interest.

Anonymous visitor statistics: I use aggregated usage data, based on your consent, given via the cookie banner.

6. How long I keep it

Contact form messages: kept for up to 12 months after our last exchange, then deleted.

Newsletter and tracker sign-up: kept until you unsubscribe, which you can do with one click at the bottom of every e-mail.

Booking data for the free call: kept for 6 months if you don't become a client.

Coaching records (intake, notes, charts, messages): kept for 2 years after the programme ends, deleted earlier on request.

Invoices and payment records: kept for 7 years, because tax law requires it.

7. How it's protected

All tools I use are password-protected with two-factor authentication where available.
This website uses HTTPS. Forms are transmitted encrypted.
Session notes and health data are stored only in the tools listed above, never on unencrypted devices or in shared documents.
I'm the only person with access. I have no employees and don't outsource client work.
If a breach ever affects your data, I'll tell you and the supervisory authority within 72 hours, as the GDPR requires.

8. Your rights

You can, at any time:

See what data I hold about you (access)
Correct anything that's wrong
Delete your data, except what I must keep by law
Restrict or object to how I use it
Take it with you in a readable format (portability)
Withdraw consent for health data or e-mails, without affecting anything before that

E-mail hello@maryarianne.com and I'll respond within one month. I may ask you to confirm your identity first, so I don't hand your data to someone else. There's no charge.

9. Changes to this statement

If I change tools or the way I work, I'll update this page and the date at the top. For anything significant, clients get an e-mail.

10. Cookies and analytics

This website uses Google Analytics to understand how visitors use the site, for example which pages are viewed and how people arrive here. This data is aggregated and doesn't identify you personally.

A cookie banner appears when you visit, where you can accept or decline non-essential cookies.

10. Questions and complaints

Ask me first: hello@maryarianne.com. I'd rather fix something than have you worry about it.

If you're not satisfied with my answer, you have the right to complain to the data protection authority in your country. In the Netherlands, that is the Autoriteit Persoonsgegevens, autoriteitpersoonsgegevens.nl.